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Healthcare & Medical Transcription Services

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Healthcare & Medical Transcription Services

What is Medical & Healthcare Transcription?

Medical Transcription is the process of transcribing any audio or video that has a medical use case and involves medical terminology that our staff is trained in.

Examples of items that might require medical transcription include:

Examples of items that might require medical transcription include:

  • Doctors’ dictation notes about meetings with their patient
  • Transcription of sensitive content for artificial intelligence and machine learning model training
  • Medical consultations between specialists
  • Research interviews with patients
  • Interviews between participants of medical research studies
  • Conversion of handwritten documents to digital transcription and annotations
  • Academic dissertations containing Personal Health Information (PHI) and Personal Identifiable Information (PII)

Why Choose our Medical Transcription Services?

HIPAA-Compliant

HIPAA-Compliant

Medical transcription workflows can be tailored to meet your requirements and ensure sensitive medical information is properly handled and compliant with HIPAA guidelines through our secure file transfer platform.

Security

Security

The security of your data is our top priority. We’re proud to report that we’ve passed 100% of our security audits, and we perform system-wide penetration tests on a regular, ongoing basis.

PII & PHI Handling

PII & PHI Handling

We can redact any type of content from the final transcription output, and all content is deleted from our systems after completion. Data that contains PHI or PII go through a separate process: Contact us for a custom quote.

Competitive Rates

Competitive Rates

Because of our process utilizing both technology and trained transcriptionists, our rates are much more competitive than other medical transcription options on the market. Plus, all HIPAA compliant projects receive a custom quote to ensure you’re getting what you need.

Simplicity is Key

Simplicity is Key

It couldn’t be easier to submit your audio files and download transcripts through our user-friendly platform, all while upholding the highest levels of data security.

Highest Transcription Accuracy

Highest Transcription Accuracy

Sophisticated AI and multiple levels of review are in place to ensure transcripts are completed accurately.

Superior Customization Capabilities

Superior Customization Capabilities

We can customize your transcripts to your requirements. Transcription formatting can be adapted to specific needs, ensuring layout, style, and structure suit your preferences.

Dedicated Medical Transcription Team

Dedicated Medical Transcription Team

The skilled transcriptionists on our team are trained in healthcare terminology and must sign BAAs.

Ready to get started?

Request a Quote

Features of Our Medical Transcription Services

When you work with TranscribeMe, you’ll be tapping into a full team of experts with a proven, secure transcription process that will save you time, energy, and money. Plus, we offer:

API/SFTP Functionality

API/SFTP Functionality

The transcription process can be automated with our REST API or through an easy-to-use SFTP.

CCPA/HIPAA/GDPR

CCPA/HIPAA/GDPR

Workflows can be custom organized to meet HIPAA, GDPR, and CCPA compliance requirements.

Geofencing

Geofencing Capabilities

Transcriber teams can be limited to certain areas or have specific certifications to meet most use cases.

24/7 Customer Support

24/7 Customer Support

Around the clock support with under 24 hour response time, and an Account Manager dedicated to your team.

Language Support

Language Support

Transcriptions can be provided in a number of different languages and with many accents.

Platform Customization

Team Accounts

Easily manage your team with enhanced features that ensure oversight and administrative control.

Transcribeme.com - The Gold Standard in transcription services

Get started with our medical transcriptions today!

Our professional medical transcription services are an effective way to save time, money, and resources for medical professionals, medical offices, hospitals, and medical companies.

Healthcare Transcription Benefits

When you work with TranscribeMe, you’ll be receiving a wide variety of unique benefits, including medical expertise and comprehensive data security protocols that ensure compliance to HIPAA, GDPR, and/or CCPA protections.

Medical Domain Expertise

Our medical transcripts are produced by a highly trained, dedicated segment of our extensive transcriber community. These transcriptionists are fully vetted and required to sign a comprehensive Business Associate Agreement (BAA) to ensure complete confidentiality.

We produce the most accurate and detailed transcripts for medical needs and can include features such as time-stamping and redaction of health information.

Medical Domain Expertise
Dedicated Services for Healthcare Professionals

Dedicated Services for Healthcare Professionals

By using our dedicated transcription services, healthcare professionals can focus on patient care, and allow TranscribeMe to handle the transcription of many types of content, including:

  • Consultation and administrative letters
  • Medical history, physicals, and discharge summaries
  • Lectures, presentations, seminars, or educational materials for training or conferences
  • Reports, statements, or depositions related to legal cases

Technology & Security

Data security is a top priority for protected health information (PHI), and we have ensured that our platform is fully compliant with the requirements for medical transcriptionists, as defined by the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

Our security for customer data protection is best-in-class, with multiple safeguards designed to protect health information on many levels, from system security to transcriptionist geo-fencing to quality.

Get a quote today to request for this service and our team can start the process and your SFTP account.

Technology & Security
Complex Projects

Need our services for medical transcriptions?

Our professional medical transcription services are an effective way to save time, money, and resources for medical professionals, medical offices, hospitals, and medical companies.

Dedicated Services for Healthcare Professionals

A Closer Look at Our HIPAA-Compliant Medical Transcription

Our commitment to HIPAA reflects our commitment to unparalleled privacy and security. With extensive experience in the healthcare field, we deliver precise and fully compliant medical transcriptions. Our trained sales team will walk you through our easy-to-use process and ensure the more specific requirements of HIPAA files are applied to your data.

Healthcare professionals can then request an SFTP account and submit their dictation via our secure file transfer platform (SFTP).

Frequently asked questions

What is the average medical transcription turnaround time?

2-3 business days for a 1 hour file for our HIPAA compliant workflow.

How will I receive the complete medical transcription?

If the file is not required to go through our HIPAA compliant workflow, you’ll receive your transcript through your customer portal.

If the file is required to go through our HIPAA compliant workflow, you’ll receive your transcript through your SFTP account.

What format will the medical transcription be in?

Transcripts are available for secure download in Word, PDF, and HTML, format in your Customer Portal Account.

You can also select an NVivo formatted transcript at checkout. You will have both Mac and PC formats of this transcript available.

How do I upload or forward my dictations?

If they are not HIPAA compliant, you can upload it directly to your customer portal and you’ll see ‘General’ selected as the default domain, you’ll want to change and select the ‘Medical’ Domain.

Are your medical transcription services available 24/7?

Yes they are! Similar to all services provided

What is medical transcription outsourcing?

Medical transcription outsourcing involves contracting a specialized service provider to transcribe medical audio or video recordings into accurate text. It allows healthcare professionals to delegate transcription tasks to external experts, saving time and resources.

Why should I outsource medical transcription?

Speed, accuracy, as well as ensuring that the task gets done efficiently. Usually someone who’s not a transcriptionist, will take much longer to complete a transcription task. We also have multiple transcriptionists working on your project at the same time to ensure you get your tasks completed quickly.

Can you give me a trial before I upload my files?

Reach out to our sales team by filling out the ‘Get a Quote’ form and they will see what they can do.

What formats of audio will you transcribe?

We accept most digital audio formats. These include: wav, mp3, mp4, ogg, aiff, aif, m4a, mov, wma, avi, flv, 3gp, 3gpp, 3ga, amr, caf, m4v, mxf. As a rule of thumb, if you can play a media file on your computer, we should be able to transcribe it.

Advanced users, please note that if your file format is not explicitly supported by the TranscribeMe Portal, you can rename the file extension to .mp3 and try to upload to the Customer Portal Account again. TranscribeMe continues to add supported file formats over time and we will do our best to process your file.

Is there a limit to the size of a project that you can undertake?

No, we are built to scale for large projects of any size.

Do you offer medical transcription in different languages?

Yes – we support several languages. Please reach out to us by filling out a custom quote and we’ll be able to let you know if we can provide services for your language.

What medical specialties do you work with?

We are comfortable with all medical specialties.

Does TranscribeMe have an app so I can use my smartphone to dictate?

Yes, our app allows you to record and dictate directly, and will upload it to your customer portal on both Apple & Android. You can also use ‘Voice Memo’ on iPhone and upload to the app, if you’d prefer that method.

We do have dictation services available that we can set up for your specific practice or medical center – contact our sales team if you’d like to learn more.

Can I speak to TranscribeMe about our specific medical documentation needs?

Absolutely, contact our sales team for more information.

Medical transcriptionists vs speech recognition software: Is there a difference?

Definitely. Context is everything, and speech recognition software cannot determine context and therefore has a hard time with medical terms. We recommend utilizing medical transcriptionists to obtain high accuracy for your medical-specific content.

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How much does medical transcription cost?

While Medical Transcription costs vary widely by company, TranscribeMe is proud to offer some of the most competitive rates on the market. Our process utilizing both technology and trained transcriptionists, allows us to provide much more competitive rates than other medical transcription options.

Plus, all HIPAA compliant projects receive a custom quote to ensure you’re getting what you need. Here’s a general breakdown of medical transcription costs:

  • Without timestamps and speaker ID’s – $1.63/minute.
  • With timestamps and speaker ID’s – it’s $1.95/minute.
  • With HIPAA Compliant workflows, timestamps, and speaker ID’s – it’s on average $2.05/minute.

What payments do you take?

If it’s HIPAA Compliant, you will be invoiced and you can pay by Credit Card. We take Visa, MasterCard, US-Based American Express.

What should you look for in your next medical transcription vendor?

When selecting a medical transcription vendor, consider factors such as their HIPAA compliance measures, accuracy rates, and turnaround times. Ask about their security protocols and flexibility in handling different medical specialties to ensure they meet your specific needs.

What benefits can medical transcription outsourcing offer?

Outsourcing medical transcription provides access to both HIPAA-compliant workflows, as well as trained transcriptionists skilled in medical terminology, ensuring accuracy and confidentiality. It can expedite the transcription process, improve documentation quality, and offer scalability for diverse medical practices or institutions.

Is your medical transcription service HIPAA compliant?

You must specifically opt-in for that and will need to talk to our sales team to create your HIPAA compliant workflow.

Do you have any backup facility for your dictation and FTP servers in case there is a crash in your server?

All of our data is processed and stored on secure Microsoft Azure servers located in the continental USA and backed up on a regular basis.

Do your medical transcriptionists sign confidentiality agreements?

Yes, all HIPAA transcriptionists must complete our HIPAA compliance exams and sign HIPAA-specific confidentiality agreements. In addition, our crowd members sign confidentiality agreements for all services.

Will my patient data be kept confidential?

All files are kept within the confines of the clients customer portal and the client and our HIPAA administrators are the only parties in control of that data.

If you have a specific deletion schedule you would like, we can automatically delete your data for you after 30, 60, or 90 days – or you as the doctor or practice provider can do this yourself.

Need more help?

Contact Support