How Can Outsourcing Transcriptions Help Your Company?

outsourcing transcriptions

As a business strategy in general, outsourcing is one of the major ways that companies can become more efficient and effective — both with financial and human resources. Beyond the standard outsourcing functions like customer service and call centers, payroll processing, accounting, distribution, and even sales and marketing, today’s companies are looking at the sheer amount of recorded audio and video content to figure out how to outsource and turn it all into something more worthwhile.

For businesses recording audio and video from meetings, interviews, podcasts, webinars, and other related content, outsource transcriptions are the next natural step. Converting audio into text will make your recorded information instantly searchable, readable, and ready to distribute or share in any format. If you’re not already outsourcing transcription services, here are a few big reasons to consider it:

1. Re-Focus on Your Business

Turning the focus to your core business functions, goals, and strategies is never a bad idea. Every business has limited resources in one capacity or another, and every department manager has limited time and attention on a day-to-day basis. Outsourcing transcription services can help your business to shift its focus from tedious administrative tasks toward projects that improve your products/services, as well as other tasks and activities that help to enhance customer retention, engagement, and loyalty.

By adjusting your mindset of which priorities should take the highest role, even entry level employees will experience more creativity and motivation overall by not having to deal with dictation and speech-to-text, which your business will reap the rewards of.

2. Improve Your Competitive Advantage

Businesses that insist on performing everything in-house have much higher expenses where R&D, marketing, distribution, customer services, and other key functions are concerned. And of course, these expenses are immediately transferred over to the customer, who may not be willing to pay for what you’re offering at a higher cost.

Outsourcing any service allows even small businesses to act on a bigger scale. By enlisting the services of outsourced companies to assist in a variety of business functions, your startup or small business can become more productive, high-performing, and ahead of the game at every turn. The cost structure and economy of scale that outsourced providers hold can help companies reduce labor costs, quickly ramp up projects, and gain a key competitive advantage in their respective industries.

3. Lower Your Risks

Every business investment carries a certain amount of risk. Beyond constant changes in the market, stifling regulations, financial strain, and new technologies being introduced and shutting many industries out, the growth of direct and indirect competition can also cause risk for businesses in any industry. Rather than hiring professionals in-house that may or may not be able to navigate every type of business risk, it can be an intelligent business decision to outsource to lower cost, higher knowledge solution for certain business functions.

Outsourcing transcription (along with other services) means that that provider is assuming full responsibility for specific types of risk, including the management of it all. In general terms, experts know how to handle things and avoid risk in their fields, meaning less of a headache (and certainly much less risk of mistakes) for your business.

How to Order Quality Outsourced Transcriptions

With an online Customer Portal and easy-access dictation smartphone app, you’ll always have access to recording and submitting audio for transcription with TranscribeMe. Here’s how to order a transcription online:

1. Log in to your account. You’ll see the main homepage that allows you to upload audio/video content. You can also organize your content into folders, and download completed transcripts in a range of formats.

2. Upload your file by clicking the “Select files from my computer” button and choosing the file you wish to submit; you’ll see a real-time upload status to see where your file is during the process.

3. Once the file is uploaded, order your transcript by clicking “Transcribe.” This will take you to the Order Details page, showing you the total price and details that can be edited.

4. After verifying payment and other details, and confirming your order, you’ll receive your finished transcripts within the time specified.

This article was originally published on May 16, 2017.

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