The first few months of 2020 have brought in their fair share of challenges for teams that typically work out of a physical office, as well as for those that already function in a remote environment. Lately, nearly everyone can say that they are a member of a remote team.
This shift has highlighted the need for establishing new routines and habits, to ensure that teams everywhere are staying productive and motivated. With that in mind, we’ve put together a few tips to improve the overall efficiency of your remote team.
Foster a Means to Give and Receive Constant Feedback
One of the most important aspects of maintaining a positive environment and efficient workplace is creating a robust system for giving and receiving feedback to and from your employees. Studies show that peer feedback actually drives productivity in the workplace. Whether done formally, as regular performance reviews, or informally, from coworker to coworker,creating a means to share feedback is key in keeping teams motivated, no matter where they are located.
Employees thrive in an environment where their thoughts are being taken into account. Equally, when they are receiving feedback on their performance, team members are likely to work more efficiently. With that in mind, managers should consider implementing regular one-on-one performance reviews, with team and whole-office meetings as part of the mix. In addition, ensure that your employees are aware of the formal and informal means through which they can give and receive feedback.
Encourage Your Team to Maintain a Healthy Work-Life Balance
The key to working efficiently, especially when emotions and stresses are running high, is maintaining a healthy work-life balance. With that, fostering an environment for your team members in which effective time-management of both professional and personal tasks is valued, will help in reaching that balance. In the end, your team will bring a positive attitude to their roles and serve as catalysts in spreading this energy throughout the virtual office.
As an employer, here are some ways to work towards this:
- Provide your team with a monthly stipend for health and wellness that could be used towards a healthy meal delivery service or online fitness classes.
- Encourage team members to take mini-breaks throughout the work day to build in physical activity. Whether it’s a 5-minute yoga break at the desk, or a quick walk outside if possible.
- Schedule regular check-ins with your team so that they have the opportunity to reconnect with their teammates and reach out for help, if needed.
- Reserve one day of the week — Fridays are always a popular choice — for a social hangout with the team. This can be done over video or even via one of our favorite workplace tools for remote teams, Slack or Zoom.
Take Advantage of the Many Collaboration Tools Available
In a previous post, we discussed 5 valuable tools for a productive workplace. The best part is that they are all online and at your disposal at any time. Whether it’s Slack for communicating with others instantly, Harvest for tracking time or Asana for project management, there are endless options to make online collaboration easier than ever.
If you’re looking to maximize the focus of team meetings in the midst of notifications and instant messages, consider incorporating the TranscribeMe App into your team’s toolkit. The app allows you to record every presentation, meeting or phone call and turn it into text format. This means that content can be searched and reviewed instantly, allowing your team to fully focus on participating in your meeting. With the capability to record directly from a phone or tablet, a recording can be easily uploaded to TranscribeMe’s transcription platform. For iPhone users, the app integrates seamlessly with other workflow tools like Dropbox and Voice Memos as the files can be uploaded directly from there to the TranscribeMe app.
With an easy-to-use interface and the highest-quality audio recording, your team can be sure to get the best quality transcripts, delivered in no time.
Keeping these important efficiency-boosting tips in your back pocket could be the difference between losing touch with your remote team and your most productive year yet. As you move through the year ahead, don’t forget that TranscribeMe is a key tool to keep you and your team on track and working efficiently.
Want to find out more about how to get the best speech-to-text technology in your toolkit? Contact us for more information about our services, and request a demo to get started.